Rotating patterns, agency labour, honest overtime.
Nights, earlies and lates on a four-week pattern, a third of the floor from an agency, and an overtime bill nobody can explain. TaskBit makes all three visible.
| Person | Scheduled | Worked | Check |
|---|---|---|---|
| Maya R. | 40h 00m | 39h 52m | Matches rota |
| Sam A. | 32h 00m | 35h 15m | +3h 15m overtime |
| Priya K. | 36h 00m | 36h 00m | Matches rota |
| Jon M. | 30h 00m | 27h 40m | Missed clock-out Fri |
Where depot rotas go wrong.
Rotating patterns
A four-week rotating pattern rebuilt by hand every cycle, with someone always on the wrong week.
Agency labour
A significant share of the floor comes through agencies, tracked in a different system with different hours.
Overtime creep
Overtime is agreed on the floor and discovered in the pay run, long after anyone could have made a different call.
Set the pattern once, apply it for the year.
Save a rotating shift pattern as a template and apply it across a depot and a date range. Individual changes still happen — but from a correct baseline, not a rebuilt spreadsheet each cycle.
- Rotating patterns saved as reusable templates
- Copy a whole week or cycle forward
- Day, week, month and timeline views
- Conflict flags for leave, availability and double-booking
- Publish to every phone with a push notification
Overtime you see on the day, not in the pay run.
Clock-ins are matched to the shift, breaks come off by rule and overtime is calculated from actual against scheduled. The discrepancy board shows it while the week is still running, when a decision is still possible.
- Actual against scheduled hours per person and per shift
- Overtime thresholds configured per site
- Break auto-deduction and rounding rules
- Approve and lock, then pay from exactly those hours
- Agency and direct labour in the same view
Why depots pick it.
- Rotating patterns as templates, not a monthly rebuild
- Agency workers managed through vendor pools with their own compliance
- Overtime visible while the week is still running
- Kiosk clock-in on the floor for staff without work phones
- Cost and hours by shift, site and period for the operations review
What people ask.
Can it handle a four-on four-off pattern?
Yes — save it as a template and apply it across a date range. Night shifts crossing midnight are handled as a single shift rather than two half days.
How do agency workers fit in?
Through vendor pools: the agency coordinator manages their own workers’ availability and sees only their assignments, while the depot sees one combined rota and one set of hours.
Can we set different overtime rules per site?
Yes. Break deduction, rounding and overtime thresholds are configured per location.
Do people need their own phone to clock in?
No. Kiosk mode on a shared device at the entrance covers the whole floor with a PIN or QR code.
See the overtime while you can still act on it.
Start free and put one shift pattern into a real rota.
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