Prove the shift was covered — and by someone qualified.
Ratios that cannot slip, registrations that cannot lapse, and an inspection that can ask for the evidence at any time. This is where a compliance board stops being paperwork.
Where care rotas go wrong.
Ratios that cannot slip
Cover is not a preference, it is a requirement. A gap on the rota is a regulatory problem, not an inconvenience.
Registrations and DBS
A lapsed registration or an expired DBS means someone cannot work — and finding out on the day is the worst possible time.
Mandatory training
Manual handling, safeguarding, medication. Every role has a matrix and every certificate has a date.
Nothing lapses quietly.
DBS certificates, professional registrations, visas, right to work and every mandatory training course on one red-amber-green board, per person and per home. Reminders fire weeks ahead, to both the manager and the individual.
- Registration, DBS and visa expiry tracked per person
- Mandatory training matrix per role and per location
- Reminders long before amber turns red
- Optionally block scheduling on an expired mandatory qualification
- Export the evidence for an inspection
The gap is visible before the shift starts.
Build the rota against required cover, with conflict flags for leave and unavailability, and push open shifts to everyone qualified. Because assignment can be filtered by skill, an unqualified person cannot quietly end up on a post that needs a registration.
- Skills-based assignment — only qualified staff offered a post
- Open shifts pushed to the qualified, available pool
- Clash detection against approved leave and unavailability
- Bank and agency workers scheduled alongside permanent staff
- Live “who’s in” board per home
Why care providers pick it.
- One board covering DBS, registrations, visas and training
- Skills-based scheduling so cover is qualified cover
- Geofenced clock-in for homes, and offline capture for community rounds
- Audit log of who changed what, for inspection evidence
- Agency and bank staff managed alongside permanent employees
What people ask.
Does it work for community and domiciliary rounds?
Yes. Clock-in works at each call location with its own geofence, and the offline queue means a punch in an area with no signal still records its true timestamp and syncs later.
Can we stop someone being rostered without a valid DBS?
Yes — blocking assignment on an expired mandatory qualification is a configurable rule. It is off by default so that enabling it is a deliberate decision.
Is TaskBit a CQC-approved system?
There is no such approval to hold. TaskBit gives you the records, the audit log and the exports that evidence safe staffing and compliance; the regulatory judgement remains yours.
Can we manage bank and agency staff too?
Yes. Vendors and worker pools are first-class, so bank and agency workers appear on the same rota with their own compliance tracked.
Make the evidence a by-product of the week.
Start free and put one home’s compliance on the board.
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