Lite
Free
forever, for small teamsUp to 10 employeesThe essentials, free
- Rota building & publishing
- Clock in/out with location & photo
- Leave requests & approvals
- Staff profiles & directory
- Team chat & announcements
- Mobile app for staff
Rota, time, pay and HR for shift-based teams
Look after your people. We’ll handle the rest.
Plan the rota, capture the hours, pay people accurately and keep every document in date, from one workspace your managers and your frontline both actually use.
Free for up to 10 people · 14-day Pro trial · No card required
Monday 13 October · Main site
Good morning, Maya
On shift now18 / 242 running late
Open shifts31 claimed today
Labour this week£8,420of £9,000 budget
Mon 13
Tue 14
Wed 15
Thu 16
Fri 17
Sat 18
Sun 19
Maya R.
Early06:00
Early06:00
Late14:00
Late14:00
Sam A.
Day09:00
Day09:00
ClashOn leave
Late14:00
Late14:00
Priya K.
Night22:00
Night22:00
Night22:00
Early06:00
Early06:00
Jon M.
Late14:00
Late14:00
Early06:00
Day09:00
Day09:00
Open shifts
Late14:00
Night22:00
Priya claimed Wednesday’s open late shift.Ten modules. One record of what actually happened.See the platform
One connected platform
Everything your team needs. Nothing they don’t.
Simple enough for a first-week starter on a phone. Deep enough to retire the spreadsheet, the group chat and the filing cabinet at once.
Scheduling & rota
Drag-and-drop rotas with templates and clash checks.
Learn moreTime & attendance
Geofenced, kiosk or QR clock-ins that work offline.
Learn moreTimesheets
Breaks and overtime applied, discrepancies flagged.
Learn morePayroll
Gross-to-net pay runs and payslip PDFs.
Learn moreLeave & absence
Requests, approvals and live balances.
Learn moreDocuments & e-sign
Contracts and policies signed on the phone.
Learn moreCompliance
Right to work, DBS and training on one board.
Learn moreTeam comms
Announcements and chat without the group chat.
Learn moreScheduling & rota
Rotas that practically write themselves.
Copy last week, drop in templates, drag people around and let TaskBit flag the clashes before your team ever sees them.
- Day, week, month and timeline views
- Templates for recurring patterns
- Conflict flags for leave, availability and double-booking
- Publish once: everyone gets a push notification
Rota · w/c 13 October
Mon 13
Tue 14
Wed 15
Thu 16
Fri 17
Sat 18
Sun 19
Maya R.
Early06:00
Early06:00
Late14:00
Late14:00
Sam A.
Day09:00
Day09:00
ClashOn leave
Late14:00
Late14:00
Priya K.
Night22:00
Night22:00
Night22:00
Early06:00
Early06:00
Jon M.
Late14:00
Late14:00
Early06:00
Day09:00
Day09:00
Open shifts
Late14:00
Night22:00
MRMaya R.42 m from Main siteClocked in07:58
SASam A.Kiosk · PINClocked in08:03
JMJon M.Syncs when back onlineQueued offline08:11
Time & attendance
Hours you can defend, captured where the work happens.
Staff clock in from the app inside a geofence, from a shared tablet with a PIN, or by scanning the shift QR code. Poor signal on site? The app queues the punch and syncs it when the phone reconnects.
- GPS geofence per location, with the distance recorded
- Kiosk mode for shared devices
- Offline queue: no lost clock-ins
- Reminders for late clock-ins and missed clock-outs
Timesheets & payroll
One approval, all the way through to the payslip.
Clock-ins become timesheets with break deduction and overtime already applied. Approve them, lock the period, and the pay run is built from exactly those hours, with the discrepancies surfaced before, not after.
- Scheduled vs worked discrepancy flags
- Configurable break, rounding and overtime rules
- Weekly, bi-weekly or monthly pay cycles
- Payslip PDFs in each employee’s own app
Timesheets · 13–19 Oct2 to review
| Person | Scheduled | Worked | Check |
|---|---|---|---|
| Maya R. | 40h 00m | 39h 52m | Matches rota |
| Sam A. | 32h 00m | 35h 15m | +3h 15m overtime |
| Priya K. | 36h 00m | 36h 00m | Matches rota |
| Jon M. | 30h 00m | 27h 40m | Missed clock-out Fri |
Pay run from approved hours£18,240.55 gross
One smooth workflow
From open shift to payday, without the handoffs.
Each step feeds the next, so nobody re-types what someone else already entered.
Plan the week
Build the rota around demand, availability, skills and your labour budget.
Publish instantly
Everyone gets their shifts on their phone. Gaps go out as open shifts.
Capture the time
Geofenced clock-ins flow into timesheets that are ready to review.
Approve and pay
Approve once. The pay run, the payslips and the reports all follow.
Use cases
Built for whoever is on shift tonight.
The same platform, tuned to the way each sector actually staffs its week.
Hospitality
Split shifts, multi-venue rotas and last-minute cover without the group chat.
Care & healthcare
Safe staffing, mandatory training and registration expiry in one board.
Retail
Peak trading, seasonal hires and store-level labour budgets.
Security
Licence expiry, lone-worker check-ins and geofenced site posts.
Cleaning & facilities
Dozens of small sites, QR clocking and subcontractor pools.
Logistics & warehouse
Agency labour, overtime rules and rotating shift patterns.
Staffing agencies
Clients, requisitions, placements, margin and invoicing end to end.
Multi-site groups
One organisation, many locations, permissions that match the org chart.
MRThis week4 shifts · 32h
Mon 13
Early shift06:00–14:00
Tue 14
Early shift06:00–14:00
Thu 16
Late shift14:00–22:00
Sat 18
Night shift22:00–06:00
Open shift · Wed late · 14:00Claim
TodayRotaPayTeam
For your frontline
The app your team will open without being asked.
Shifts, pay, leave, documents and messages in one place, behind their own sign-in with two-factor authentication available. Staff answer their own questions instead of ringing the manager, which is where most of the week disappears.
- See shifts, claim open ones, request swaps
- Clock in and out with location proof
- Book leave and watch the balance update
- Read and e-sign documents on the phone
- Download payslips without asking anyone
See the staff appiPhone, Android or any phone browser
Compliance
Nothing expires without warning.
Right to work, DBS, visas, licences, insurance and training certificates on one red-amber-green board, per person and per location.
- Expiry reminders weeks ahead, to the manager and the employee
- Right-to-work and DBS status visible per person
- Optionally block scheduling on an expired mandatory qualification
- Every sensitive action written to an immutable audit log
- GDPR data-subject export and delete, built in
Compliance · All sites1 expired · 2 due soon
Right to work
DBS
Food hygiene
First aid
Maya R.
ValidValidValid21 daysSam A.
Valid21 daysValidValidPriya K.
ValidValidExpiredValidJon M.
ValidValidValidValidPriya can’t be scheduled on kitchen shifts until her food hygiene certificate is renewed.
Worked scenario
Three venues, one rota, and Sunday back.
A hospitality group with 47 staff across two restaurants and a bar: a rota in a spreadsheet, cover negotiated in a group chat and hours typed up twice before they reached payroll. Here is what joining those steps up actually removes, task by task, with the hours shown.
10hSaved per week
2hWeekly admin, down from 12h
Pricing
Simple pricing. Start small. Scale without surprises.
Free for up to 10 people. Every new organisation gets 14 days of the full Pro plan.
Start free
The essentials, free
Core
Most popular£4
per person / monthUp to 100 employeesEverything in Lite, plus
- Timesheets with break rules & overtime
- Documents, e-signature & expiry alerts
- Compliance dashboard & audit log
- Reporting & CSV/PDF export
- Analytics: labour cost, turnover & trends
Pro
£8
per person / monthUnlimited employeesEverything in Core, plus
- Payroll runs & payslip PDFs
- Expenses, mileage & receipt scanning
- Training, performance & recruitment
- Integrations, API keys & webhooks
- Multi-vendor & agency workflows
Enterprise
Custom
talk to usCustom limitsEverything in Pro, plus
- Single sign-on (SSO)
- Custom limits & data residency
- Uptime SLA & priority support
- Dedicated onboarding
- Security review & DPA negotiation
Prices per person per month, excluding VAT. Have a promo code? Add it at checkout.Full plan comparison
Questions
The things people ask before they start.
How long does it take to get running?
Most teams publish their first rota the same day. Create the organisation, add your locations, invite the team by email or link, and start scheduling. Importing an existing staff list and setting up geofences takes an afternoon, not a project.
Do my staff need to install anything?
They can use the mobile app or just open TaskBit in a phone browser. For sites where people do not use their own phones, kiosk mode turns a shared tablet into a clock-in point with a PIN or QR code.
Is the payroll HMRC-recognised?
TaskBit calculates gross-to-net (PAYE, National Insurance, student loans, pension deductions and holiday pay) and produces payslip PDFs. It is not an HMRC-recognised filer: RTI submissions, P45s and P60s are handled by your payroll bureau or provider, and TaskBit gives them clean, approved figures. We say this plainly rather than let you find out in April.
What happens after the 14-day trial?
Nothing breaks and nothing is deleted. The organisation drops to the free Lite plan, and the features above that tier become read-only until you choose a plan.
Can we run more than one location?
Yes. Locations, departments and vendors are first-class. Managers see only the locations they are responsible for, and reporting rolls up across all of them.
Where is our data stored?
In the UK/EU, encrypted in transit and at rest, with per-organisation isolation enforced on every request. See the security page for the detail.
Give your managers their week back.
Start free in under five minutes. Bring one location or all of them.
No credit card. Cancel any time. Or book a demo instead.